Hillcrest Wind Ensemble

Call for Scores Rules

 

1.     All styles of music will be considered.  All compositions must be original works for wind ensemble (composer’s transcriptions are okay) and have NOT been previously published or performed.  The Hillcrest Wind Ensemble’s (HWE) performance of the piece will be the “World Premiere Performance”.  (No self-published works will be accepted - publish your work after our performance of the piece in April of 2020). 

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2.     Entrants:  The Call for Scores contest is open to any age, nationality, or experience level.  NO members or family members of the HWE may enter. 

 

3.     Scoring is to be for the Hillcrest Wind Ensemble. We have the following instrumentation:

            - 6 Flutes (up to 3 piccolos)

            - 2 Oboes

            - 2 Bassoons

            - 1 Eb clarinet

            - 6 Bb clarinets

            - 1 Eb Alto or Eb Contralto Clarinet

            - 1 Bass Clarinet

            - 2 Alto Saxophones

            - 1 Tenor Saxophone

            - 1 Baritone Saxophone

            - 5 Cornets/Trumpets

            - 4 French Horns

            - 3 Trombones

            - 2 Euphoniums/Baritones

            - 2 Tubas

            - 1 String Bass

            - 1 Timpani

            - 1 Mallet percussionist

            - 3 percussionists

           

            Do NOT include English Horn, Soprano Sax, Harp, etc.  They are NOT available.

            We have limited technology for electronics.  If you include electronics, it should be easily accessible.

            Vocals are permissible from solo voice up to 4 part SATB.

            Entries not meeting the instrumentation detailed above will NOT be considered. 

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4.     Duration:  Preference is given to works between 4-10 minutes (shorter and longer pieces have won in the past; this is just a preference). 

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5.     Entry Fee(s):  The entry fee to the Call for Scores is $20 USD per submission.  All entry fees will be submitted through The San Diego LGBT Community Center’s (The Center) donation portal. Click here to pay your fee electronically.

IMPORTANT! To ensure that your your entry fee is credited to the ensemble, please follow these instructions:

• On The Center's donation page, please select "Other" in the pull-down window labeled "Please Choose a Program to Support" under the "Your Information" section.

• Enter "Hillcrest Wind Ensemble" in the box labeled "If other, please specify:"

Your entry fee is tax deductible.  Submit the “Tracking Code” from The Center’s Emailed receipt with your score and composer information sheet (detailed below). 

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6.     Difficulty:  Pieces should be for medium to advanced players - Grade 3 to 5.

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7.     Suitability:  If, in the opinion of the judges, no entry is deemed worthy of a prize, none shall be awarded. 

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8.     Deadline for submissions:  End of day, November 4th, 2019

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9.     Judges:  The judges evaluating your work are music professionals including performance majors, music educators, composers, and arrangers.

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10.  Notification:  The winning entries will be announced in December of 2019. Winning entrants are expected to be available for questions and cooperative with the HWE artistic director through the rehearsal season up to the performance of the piece in our Spring 2020 concert (late April or May). 

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11.  Parts for the winning entries will be needed by January 4th, 2020.

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12.  Performance Rights:  By entering the contest, the winners acknowledge and grant a non-exclusive perpetual license to HWE to perform and record all or a portion of their work created for the HWE Composition Contest.  Winning compositions will remain in the HWE music library for future performance beyond the premiere concert date.  Recordings, either audio or video, may be placed on YouTube and other social media accounts.  The winners retain their copyright of the piece and may publish the piece any time after the HWE world premiere performance date. 

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13. Awards: There will be two cash awards: 1st place of $500.00 and 2nd place of$250.00.  Winning pieces will be performed at the HWE Spring Concert in 2020. A recording of the piece will be available for download.

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What to Submit:  (Only electronic submissions will be accepted)

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A.     Score:  A PDF of the score formatted for 8.5” x 14” or 8.5” x 11” printing. No handwritten scores or parts will be accepted. Judging will be anonymous. Do NOT put your name on the score. 

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B.     Composer Information: We require all of the following information:

        1)     Composer Name

        2)     Complete Mailing Address

        3)     Telephone Number

        4)     Email address

        5)     Gender identity

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C.    Recording:  Live (non-concert performance) or MIDI sound file is okay.  Recordings must be MP3 format, up to 6MB only. 

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D.    Entry Fee: The entry fee is $20 USD per submission.  All entry fees will be submitted through The San Diego LGBT Community Center’s (The Center) donation portal. Submit the “Tracking Code” in Email with composer information, score, and recording. Click here to pay your fee electronically.

IMPORTANT! To ensure that your your entry fee is credited to the ensemble, please follow these instructions:

• On The Center's donation page, please select "Other" in the pull-down window labeled "Please Choose a Program to Support" under the "Your Information" section.

• Enter "Hillcrest Wind Ensemble" in the box labeled "If other, please specify:"

 

All Submissions and Communications regarding the contest will be sent to the Composition Contest Coordinator here:  HWE.Contest@gmail.com